There are many methods to avoid procrastination. Tasks that are not urgent and not important: These tasks can be eliminated or put off until later.īased on this method, you would complete the urgent and important tasks first, then make your way down the list of urgency and importance.Tasks that are urgent but not important: These tasks can be delegated to someone else or postponed.Tasks that are not urgent but are important: Tasks here should be planned and scheduled for later.Tasks that are urgent and important: Tasks here should be your top priority and addressed immediately.Use the Eisenhower MatrixĮarlier, we explained that the Eisenhower Matrix is a tool for prioritizing tasks based on their importance and urgency. How to use Google Calendar for time blocking c. Watch the video below to see how to time block using Google Calendar: This method is easier done with an online calendar. While you may not accomplish everything, you’ll at least make some progress for each of your tasks. When you block out your time, you’re able to effectively plan out your day. Time blocking is dividing your day into small chunks of time on a calendar.Įach block would represent a specific activity, such as the following: The Pomodoro technique, illustrated by HowStuffWorks b. Taking a short break at a timed interval keeps your mind fresh and avoids burnout.The Tomato Timer is an online timer where you can use the Pomodoro method. During this time, you’d focus on one task and then take a short break. This technique consists of breaking down your work into intervals, usually 25 minutes. ![]() The Pomodoro Technique is a popular time management technique. Having a routine will help you get into the groove and focus on what you need to do. At the end of the workday, take a few minutes to review what was accomplished and plan for the next day.Complete the tasks you’ve outlined in your to-do lists throughout the day.In the morning, write to-do lists and check emails.Your routine could be writing a to-list, checking emails, time-blocking your work, or scheduling meetings.Ī routine might look something like this: Having a routine will help you stay focused throughout the day and keep you on track to completing your tasks. Home is where you’re most comfortable, and too much comfort can get in the way of a productive workday.Įnsure the kids understand when it’s time for you to work, turn off the tv, put away your phone, and give yourself designated break times to establish a routine (more on that next). If you work remotely, minimizing distractions can be even more of a challenge. Having a productive workspace also means minimizing distractions, which could mean anything from turning off smartphone notifications to using noise-canceling headphones. These tips may seem trivial, but they can make a world of difference when you’re trying to focus and be as efficient and productive as possible. It’s also important that your office is set at a decent temperature and has natural lighting to help you feel rejuvenated and comfortable.Ĭonsider getting a couple of plants to brighten up your desk and refresh your space. Keeping your desk minimalist and organizing your workspace reduces distractions and prevents any wasted time looking for lost papers. No matter if you’re working in a cubical or in a home office, your workspace is important to your concentration and productivity. These smaller steps might look like the following:ĭepending on the scale of your task, each basic step could also be broken down into smaller steps to make the process easier to manage. ![]() Instead of getting overwhelmed, you could break this task down into smaller goals to complete one at a time. Once you’ve decided what your priorities are for the day, you can break down these tasks into small and manageable steps.įor example, let’s say your goal today is to create a marketing plan for a new product launch. ![]() Break down large projects into manageable chunks This method is great for when you’re working from home or at the office and helps you figure out which tasks you can do and which you can give to someone else. You could also use the “Do It, Defer It, Delegate It” method. We’ll cover this method in more detail later. The Eisenhower Matrix is a great tool to help you decide which tasks are the most important and which are the least pressing. Knowing how to prioritize your tasks will result in more productive days. While the first task on your list might be something you need to accomplish, ask yourself how important or urgent that “to-do” is. Prioritize your tasksĪfter writing your list, prioritize the most important tasks. Identify what you want to accomplish for the day, either the night before or in the morning.Įnsure your list is realistic and achievable so you don’t get overwhelmed. Knowing what needs to be done allows you to set priorities and manage your workload.
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